For couples who want full support from start to finish.

PLANNING & MANAGEMENT

• Unlimited email and phone communication throughout the planning process

• Monthly (or bi-weekly, if needed) planning meetings

• Creation and maintenance of a customized wedding planning checklist

• Personalized budget creation and ongoing budget tracking

• Assistance with prioritizing spending and cost-saving recommendations

• Payment reminders for vendor deposits and final balances

• Assistance in managing guest list and tracking RSVPs

• Coordination of guest accommodations, including hotel blocks

• Assistance with securing required permits and event insurance

• Handling all wedding-related correspondence with vendors

VENUE SELECTION & MANAGEMENT

• Research, recommendation, and booking of ceremony and reception venues

• Venue site visits and walkthroughs to assess logistics

• Review and negotiation of venue contracts to ensure best terms

• Assistance in securing venue-related rentals and permits

• Creation of a backup weather plan for outdoor weddings

• Assistance in managing venue logistics, capacity, and layout

VENDOR SOURCING & MANAGEMENT

• Research, recommendation, and booking of all vendors

• Contract review and negotiation to ensure fair pricing and terms

• Scheduling and attending key vendor meetings (catering tastings, floral mock-ups, etc.)

• Handling all vendor communication and scheduling

• Creating and maintaining a vendor contact list with all relevant details

• Confirming vendor arrival, setup, and teardown times

• Coordination of final invoices, payments, and gratuities

DESIGN & STYLING

• Creation of a personalized wedding vision and aesthetic plan

• Development of a mood board and colour palette

• Assistance with ceremony and reception design, including tablescapes and floral concepts

• Coordination of rental selections (chairs, linens, place settings, lounge furniture, etc.)

• Guidance on wedding favours and guest experience details

• Venue layout planning to ensure seamless guest experience

GUEST EXPERIENCE & LOGISTICS

• Assistance with guest accommodations and transportation coordination

• Development of seating charts and escort card systems

• Coordination of guest arrival and departure logistics

• Assistance with guest welcome bags and special accommodations

• Ensuring smooth guest flow throughout the wedding day

WEDDING TIMELINE & ADMINISTRATION

• Creation of a detailed wedding day timeline

• Coordination of day-of logistics with vendors and venue staff

• Distribution of timeline to vendors and wedding party

• Coordination of rehearsal ceremony

• Final walkthrough of venue before the wedding

WEDDING DAY MANAGEMENT

Morning & Pre-Ceremony Coordination

• Acting as the main point of contact for all vendors

• Overseeing setup of all wedding spaces (ceremony, cocktail hour, reception)

• Ensuring bride and groom suites are properly stocked and organized

• Assisting with dress steaming, veil placement, or last-minute attire fixes

• Making sure bouquets, boutonnieres, and corsages are delivered and distributed

• Confirming all rentals, linens, and table settings are in place

• Verifying that ceremony site is set up as planned

• Ensuring DJ/musicians and officiant are ready for the ceremony

Ceremony Coordination

• Ensuring processional runs smoothly with correct lineup and timing

• Cueing officiant, musicians, and wedding party

• Handling unexpected ceremony issues (late guests, missing rings, etc.)

• Coordinating recessional and transition into cocktail hour

Reception Coordination

• Overseeing setup of guest tables, head table, and décor

• Managing catering and bar service timing

• Coordinating grand entrance, first dance, and speeches

• Cueing vendors for special moments (cake cutting, bouquet toss, etc.)

• Making sure vendors adhere to the schedule

• Handling guest seating adjustments and last-minute changes

• Ensuring couple has time to eat, drink, and enjoy the night

Evening & Breakdown Management

• Coordinating last dance, grand exit, or send-off

• Collecting personal belongings, gifts, and leftover décor

• Managing vendor breakdown and rental returns

• Conducting a final venue check to ensure nothing is left behind